Events Planning Committee Member (Volunteer Role)

Travel Visions Aloha for the Blind (TVA) is looking for passionate and dedicated volunteers to join our Events Planning Committee, a collaborative team that works together to plan and execute our monthly events. Committee members play an essential role in ensuring that activities are organized, accessible, and engaging for the blind and visually impaired (BVI) community on Oahu.

This is a team-based role, where responsibilities are shared, and leadership can be rotational or naturally emerge based on strengths and availability. Committee members contribute based on their skills and interests, whether in event logistics, volunteer coordination, outreach, accessibility planning, or participant experience.

Inclusive Program Development & Event Planning

TVA is committed to Inclusive Program Development, ensuring that all events are designed with accessibility in mind. As a committee member, you will help shape programs that prioritize inclusion, engagement, and empowerment for BVI participants. Committee members will take on specific roles within the planning process, including:

1. Venue Selection & Accessibility Assessments – Identify potential venues that align with TVA’s commitment to accessibility. Research venue accessibility features, including navigation, sensory engagement, and safety considerations. Communicate with venue staff to ensure group accommodations and schedule walkthroughs. Conduct on-site accessibility assessments, evaluating pathways, signage, restrooms, dining areas, and emergency procedures.
2. Event Planning & Logistics – Work with the TVA leadership team to develop event schedules and finalize details. Assist in securing catering and confirming group dining logistics. Ensure event volunteers are assigned guiding, navigation, and descriptive support roles.
3. Accessibility Accommodations – Support the development and distribution of accessible materials, including audio guides, signage, and tactile engagement opportunities. Assist with organizing and implementing accessibility features at events.
4. Confirm accessible seating arrangements and pathways for all participants.
5. Event Execution & Participant Experience – Arrive early to assist with setup and final accessibility checks. Guide participants through the event, ensuring a welcoming and supportive experience. Support group meal and announcements to encourage engagement.
6. 6) Post-Event Review & Future Planning – Gather participant feedback assisting with post-event surveys. Document venue accessibility insights to improve future planning. Contribute to developing new event ideas and venue recommendations.

Who We’re Looking For

Team players who enjoy working with others and sharing ideas. Organized and proactive individuals who can take initiative and follow through on tasks. Creative problem-solvers who can help adapt and troubleshoot event details as needed. Passionate advocates for inclusion who want to support the BVI community. Flexible volunteers who can commit to at least one event every 1-2 months and attend planning meetings as needed.

Time Commitment

Meetings: 1-2 per month (flexible scheduling, virtual or in-person). Event Support: Varies based on role, with opportunities to contribute based on availability.

Why Join the Events Planning Committee?

Be part of a mission-driven team making a direct impact on the BVI community. Flexible involvement—contribute based on your skills and availability. Develop event planning and leadership experience in a supportive environment. Help create memorable and empowering experiences for BVI participants.